What is contract obligation management?

It means finding every commitment in your contracts, such as payments, SLA reports, deliveries, compliance filings and renewal notices, and tracking each one to its due date with a named owner. Aviara Contracts does this with COVA and the Obligations Agent, and a person confirms every obligation before it goes live.

Can Aviara Contracts track payment and invoice obligations?

Yes. Payment schedules, invoice submission windows and late payment terms are found like any other obligation. Because Aviara Contracts runs on the same platform as Aviara Invoices, those terms can also be checked when the invoice arrives.

How are obligations found in a contract?

The Obligations Agent reads the contract when it is uploaded, emailed in or synced, finds the clauses that create a commitment or a deadline, and links each obligation to its clause with a type and a confidence score. Your team accepts, edits or rejects each one.

Which systems does it work with?

Contracts come in from Google Drive, SharePoint, Dropbox, Box, Amazon S3 and email inboxes. Aviara Contracts also connects to Salesforce, HubSpot, QuickBooks, Zoho Books, Zapier, Make and a REST API.

How are recurring obligations handled?

A commitment that repeats, such as a yearly fee or a quarterly report, is tracked as a series of dated occurrences. Each one has its own status, so a payment made last year does not hide one that is overdue this year.

Vendor Onboarding & Negotiation

Onboard vendors in days,
not weeks. Negotiate
without the chaos.

Onboard vendors in days, not weeks. Negotiate
without the chaos.

Onboard vendors in days,not weeks. Negotiatewithout the chaos.

A self-service vendor portal and AI negotiation layer that brings structure, speed, and transparency to the most manual part of your procurement and legal workflow.

Check Live Demo

Book a Call

Self-service for vendors

SOC 2 Type II in progress

Integrates with your ERP & CRM

Vendor Portal - Acme Technologies

Company registration & KYC

Completed

Document submission: GST, PAN, bank details

Completed

Contract review & negotiation

In review

eSign & execution

Pending

Open Negotiation Items

Payment Terms

Net-45 ↑ You proposed Net-30

Liability Cap

$500K ✓ Agreed

Termination Notice

Net-45 ↑ You require 30

Auto-renewal

Removed ✓ Agreed

The problem

"We onboard 30–40 new vendors a year. Each one is a 3-week email thread - documents, contracts, approvals, counter-proposals. It's all manual."

SS

Head of Procurement, enterprise manufacturing firm

"We onboard 30–40 new vendors a year. Each one is a 3-week email thread - documents, contracts, approvals, counter-proposals. It's all manual."

SS

Head of Procurement, enterprise manufacturing firm

"Our legal team spends more time chasing vendors for documents and negotiating boilerplate terms than on anything strategic."

RH

General Counsel, mid-market SaaS

"Our legal team spends more time chasing vendors for documents and negotiating boilerplate terms than on anything strategic."

RH

General Counsel, mid-market SaaS

"Vendors have no visibility into where they are in the process. We get 10 follow-up emails a week asking for status updates."

ST

Vendor Management Lead, financial Services

"Vendors have no visibility into where they are in the process. We get 10 follow-up emails a week asking for status updates."

ST

Vendor Management Lead, financial Services

The cost of manual vendor onboarding

3-5 wks

Average vendor onboarding cycle without a structured process

3-5 wks

Average vendor onboarding cycle without a structured process

3-5 wks

Average vendor onboarding cycle without a structured process

40%

Of procurement team time spent on onboarding admin

40%

Of procurement team time spent on onboarding admin

40%

Of procurement team time spent on onboarding admin

6+

Email threads per vendor before contract execution on average

6+

Email threads per vendor before contract execution on average

Email threads per vendor before contract execution on average

6+

Email threads per vendor before contract execution on average

$8K+

Estimated cost per vendor onboarding in legal and admin time

$8K+

Estimated cost per vendor onboarding in legal and admin time

Estimated cost per vendor onboarding in legal and admin time

$8K+

Estimated cost per vendor onboarding in legal and admin time

Who this is built for

One platform.
Two experiences: yours and your vendors’.

Aviara Connect's vendor module works from both sides of the relationship. Your team gets structure and visibility. Vendors get a self-service portal so they stop chasing you for updates.

Tell Aviara Connect what you need. It generates a complete, policy-aligned contract draft using your own templates, past agreements, and defined legal rules -ready for review, not from scratch.

Aviara Connect’s vendor module works from both sides of the relationship. Your team gets structure and visibility. Vendors get a self-service portal so they stop chasing you for updates.

Your team: procurement and legal

New contract
draft

Your team: procurement and legal

Drafts from your templates, your rules, your history

Centralised vendor registry with status, documents, and contract history

Configurable onboarding checklists that define what documents each vendor must submit

Automated reminders to vendors for missing documents or pending actions

AI flags compliance gaps: missing KYC, expired certifications, policy mismatches

Approval workflows routing vendor onboarding to legal, finance, and operations

Full audit log of every interaction, document, and contract version

Your vendor: self-service portal

New contract
draft

Your vendor: self-service portal

Vendors handle their own onboarding, without emailing you

Secure portal with a unique vendor login, so vendors never have to create an account

Clear onboarding checklist showing exactly what's needed and what's been submitted

Clear onboarding checklist showing exactly what’s needed and what’s been submitted

Document upload straight into the portal: GST certificates, bank details, KYC, references

Live contract review with the ability to raise negotiation points in context

Real-time status, so vendors see exactly where they are in the process

eSign from the portal, with no printing, scanning or emailing

Vendor journey

From invite to executed contract, structured and tracked.

Every step of vendor onboarding runs inside Aviara Connect. No email threads, no spreadsheet trackers, no chasing.

Average vendor onboarding cycle with Aviara Connect:

3–5 business days vs the industry average of 3–5 weeks.

Average vendor onboarding cycle with Aviara Connect:

3–5 business days vs the industry average of 3–5 weeks.

Step 1

Vendor invite

Your team sends a portal invite. The vendor gets a unique secure link, with no account setup.

Automated

Step 2

KYC and registration

The vendor completes a structured registration: company details, tax IDs, bank information and certifications.

Self-service

Step 3

Document submission

Vendor uploads required documents. AI validates completeness and flags missing or expired items.

AI validation

Step 4

Contract negotiation

Vendor reviews the contract, raises redline requests in context. AI assists your team with negotiation suggestions.

AI-assisted

Step 5

Internal approval

Configured approval chain routes the finalised contract to legal, finance, and procurement sign-offs.

Workflow

Step 6

eSign and activate

Both parties sign directly in the portal. Contract indexed, vendor activated, obligations tracking starts.

eSign · eStamp

AI negotiation

Negotiate faster.
Give ground strategically,not by default.

When vendors push back on terms, Aviara Connect shows your team what’s standard, what’s acceptable and what’s a real risk, so you negotiate from knowledge.

AI negotiation assistant - payment terms counter-proposal

Vendor counter-proposal - Clause 5.1

Vendor is requesting Net-60 payment terms. Your contract specified Net-30.

"Net-60 is above market standard for this category. Suggest counter with Net-45 as a compromise - this is within your CFO's approved range and should close the deal."

“Net-60 is above market standard for this category. Suggest counter with Net-45 as a compromise - this is within your CFO’s approved range and should close the deal.”

Vendor counter-proposal - Clause 11.4

Vendor is requesting removal of your standard IP ownership clause for jointly developed tools.

"This is a high-risk ask - do not remove. Suggest a joint IP ownership clause with a pre-defined revenue share model if you want to meet them halfway."

“This is a high-risk ask - do not remove. Suggest a joint IP ownership clause with a pre-defined revenue share model if you want to meet them halfway.”

Vendor counter-proposal - Clause 14.3

Vendor accepted your auto-renewal removal request without conditions.

"Accepted with no conditions - update clause status to agreed and move to next open item."

“Accepted with no conditions - update clause status to agreed and move to next open item.”

How AI assists negotiation

Know what to concede. Know what to hold.

Vendor negotiation often stalls because your team doesn’t have instant context on what’s standard, what’s risky and what other vendors have agreed to. Aviara Connect gives your team that context at every counter-proposal.

How AI assists negotiation

Know what to concede. Know what to hold.

Evaluates each counter-proposal against your defined clause policy

Classifies vendor requests as acceptable, negotiable, or high risk

Suggests specific counter-positions based on market standards

Tracks what each vendor has accepted across your negotiation history

Flags when vendor terms deviate from your approved deal parameters

Full negotiation log for post-deal review and audit

Platform capabilities

Everything your procurement and legal team needs

Vendor Registry

One searchable vendor database with full profile history across all your vendors: documents, contracts, performance notes and contact details.

Searchable

Full history

Configurable onboarding checklists

Define the documents and approvals each vendor category needs. Local suppliers, international vendors and regulated industries each get their own checklist.

Per-category rules

Custom fields

AI document validation

Submitted documents are checked for completeness, expiry dates and policy compliance. Issues are flagged to vendors in the portal, which cuts the back-and-forth.

Auto-validation

Expiry tracking

Automated reminders

Configurable reminders for missing documents, pending signatures, expiring certifications and contract renewals. Vendors are nudged automatically, so your team doesn’t chase.

Configurable cadence

Email & portal

Vendor performance dashboard

Track vendor performance against contracted SLAs, delivery commitments, and payment terms. Aggregate view across your vendor portfolio with risk scoring and renewal recommendations.

SLA tracking

Risk scoring

Audit trail & compliance

Every document submission, negotiation exchange, approval decision and contract version is logged with a timestamp for compliance, audit and dispute resolution.

Full log

Timestamped

Before vs after

What changes for your procurement team

Without Aviara Connect

With Aviara Connect

Requesting vendor documents

Email chains, manual chasing, documents in scattered inboxes

Portal invite sent. The vendor uploads directly, and documents are checked on submission

Vendor status visibility

Spreadsheet tracker, “where are we with this vendor?” messages in team channels

Real-time status dashboard for every vendor and every step, with no manual updates

Contract negotiation

Email redlines, version confusion, no context on what to accept

In-portal negotiation with AI guidance on each counter-proposal

Internal approvals

Forwarded emails, unclear who has approved what and when

Structured multi-stage approval workflow with full audit trail

Vendor follow-up calls

10+ status-update calls per week from vendors asking "where are we?"

Vendors self-serve in the portal and see their own status in real time

Time to onboard a new vendor

3–5 weeks on average

3–5 business days with a structured portal workflow

Book a demo

Ready to cut vendor onboarding from weeks to days?

Book a 30-minute call. We’ll walk you through the vendor portal and negotiation workflow with a real example from your industry.

Book a 30-minute demo →

Try Aviara Connect free

Cloud or on-premise · SOC 2 Type II in progress · Hosted in India, the US or the UK

Book a demo

Ready to cut vendor onboarding from weeks to days?

Book a 30-minute call. We’ll walk you through the vendor portal and negotiation workflow with a real example from your industry.

Book a 30-minute demo →

Try Aviara Connect free

Cloud or on-premise · SOC 2 Type II in progress · Hosted in India, the US or the UK

Book a demo

Ready to cut vendor onboarding from weeks to days?

Book a 30-minute call. We’ll walk you through the vendor portal and negotiation workflow with a real example from your industry.

Book a 30-minute demo →

Try Aviara Connect free

Cloud or on-premise · SOC 2 Type II in progress · Hosted in India, the US or the UK

Aviara Letters

A letter from the team on building enterprise AI, in your inbox.

Join Aviara Letters

AI products for contracts, invoices and healthcare operations. Deployed by our engineers, in the cloud or on-premise.

AWS Build Partner · SOC 2 Type II in progress

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Contracts

Overview

Redlining & Drafting

Vendor Onboarding

AI Search

Renewals

Obligations

eSign & eStamping

Insights & Opportunities

COVA

DPDP Readiness Check

Invoices

Overview

AP Automation

AR Automation

Invoice-PO Reconciliation

Invoice Agent

Email Agent

Document Extraction

Integrations

Aviara Health

Overview

Eligibility & Claims

RCM Agent

Compare

vs Spotdraft

vs Zoho Contracts

vs DocuSign

vs Leegality

vs Volody

vs BILL

vs Dext

Company

Solutions

Case Studies

Blog

Contact

India HQ · A-57, Sector 136, Noida, UP 201301

US Office · 30 N Gould St, Sheridan, Wyoming 82801

sales@aviaralabs.com

+91 98713 02603

Refund Policy

Onboard vendors in days,not weeks. Negotiatewithout the chaos.

Onboard vendors in days, not weeks. Negotiatewithout the chaos.

Onboard vendors in days,not weeks. Negotiatewithout the chaos.

Vendor Portal - Acme Technologies

Vendor Portal - Acme Technologies

Open Negotiation Items

Open Negotiation Items

The problem

The problem

SS

Head of Procurement, enterprise manufacturing firm

SS

Head of Procurement, enterprise manufacturing firm

RH

General Counsel, mid-market SaaS

RH

General Counsel, mid-market SaaS

ST

Vendor Management Lead, financial Services

ST

Vendor Management Lead, financial Services

The cost of manual vendor onboarding

3-5 wks

3-5 wks

Average vendor onboarding cycle without a structured process

3-5 wks

40%

40%

6+

6+

$8K+

$8K+

Who this is built for

Who this is built for

One platform.Two experiences: yours and your vendors’.

Your team: procurement and legal

New contract draft

Your team: procurement and legal

Drafts from your templates, your rules, your history

Drafts from your templates, your rules, your history

Your vendor: self-service portal

New contract draft

Your vendor: self-service portal

Vendors handle their own onboarding, without emailing you

Vendors handle their own onboarding, without emailing you

Vendor journey

Vendor journey

From invite to executed contract, structured and tracked.

From invite to executed contract, structured and tracked.

Vendor invite

Vendor invite

KYC and registration

KYC and registration

Document submission

Document submission

Contract negotiation

Contract negotiation

Internal approval

Internal approval

eSign and activate

eSign and activate

AI negotiation

AI negotiation

Negotiate faster. Give ground strategically,not by default.

Negotiate faster. Give ground strategically,not by default.

AI negotiation assistant - payment terms counter-proposal

AI negotiation assistant - payment terms counter-proposal

Know what to concede. Know what to hold.

Know what to concede. Know what to hold.

Platform capabilities

Platform capabilities

Everything your procurement and legal team needs

Everything your procurement and legal team needs

Vendor Registry

Vendor Registry

Configurable onboarding checklists

Configurable onboarding checklists

AI document validation

AI document validation

Automated reminders

Onboard vendors in days,
not weeks. Negotiate
without the chaos.

Onboard vendors in days, not weeks. Negotiate
without the chaos.

One platform.
Two experiences: yours and your vendors’.

New contract
draft

New contract
draft

Negotiate faster.
Give ground strategically,not by default.

Negotiate faster.
Give ground strategically,not by default.