Obligations Requiring Attention
Extracted Output
Contract_value
$240,000
effective_date
2024-03-15
payment_terms
Net-30
Pushed to
QuickBooks - vendor record updated
Salesforce - opportunity record synced
Data warehouse - row inserted, webhook fired
The problem
"Every time we sign a contract, someone on my team manually re-types the value, dates, and terms into our ERP. It's slow and it's wrong half the time."
FO
Finance Operations Lead, enterprise SaaS company
"Our BI team can't report on contract data at all - it's locked inside hundreds of PDFs. We're flying blind on total contract value and exposure."
HA
Head of Analytics, financial services firm
"We reconcile numbers manually that already exist in a signed document. The data is right there - we just can't get it into the systems that need it."
ME
Controller, manufacturing enterprise
The cost of manual data entry
The same extraction engine that powers AI search also structures your contract data for downstream systems, with a standard field set ready on day one and custom fields you define.
Counterparty Data
Company name, registered address, signatory names and contact details, structured and ready for CRM sync.
Key Dates
Effective date, expiry date, renewal date and notice windows, mapped for downstream automation triggers.
Financial Terms
Contract value, payment terms, penalty clauses and currency, ready to sync into your ERP or general ledger.
Custom Fields
Anything your business needs: internal category tags, business unit codes, risk scores or industry-specific clauses.
Every business has different data needs by document type. Build a custom extraction schema in minutes: pick the fields you want, name them to match your internal systems, and AI applies it to every matching document from then on.
Drag-and-drop fields
Per document type
Reusable schemas
Versioned
Contract Value
Currency
Renewal Notice Window
Number
Business Unit Code
Custom
Liability Cap
Currency
REST API
Real-time webhooks
JSON output
Bulk export
// POST webhook fired on extraction complete
{
"event": "document.extracted",
"document_id": "doc_8f2a91bc",
"schema": "vendor_msa",
"confidence_score": 0.98,
"fields": {
"contract_value": 240000,
"business_unit_code": "BU-042"
},
"needs_review": false
}
Confidence Scoring
Every extracted field carries a confidence score. High-confidence data flows straight through; low-confidence extractions are flagged for human review before being pushed downstream.
Per-field scoring
Auto-flagging
Human-in-the-loop Review
Low-confidence extractions go to a review queue instead of silently pushing incorrect data. Your team confirms or corrects them before they reach your ERP.
Review queue
Correction loop
Schema Versioning
Update an extraction schema without breaking existing integrations. Earlier extractions stay untouched, and new documents use the updated schema.
Non-breaking
Version history
Multi-format, Multi-language
Processes PDFs, Word documents, and scanned images with OCR. Multi-lingual support including English, Hindi, and Arabic.
OCR
Multi-lingual
Pre-built connectors
Direct integration with QuickBooks, Zoho, Salesforce, HubSpot and common data warehouses, with no custom middleware for standard destinations.
ERP
CRM
Full Audit Trail
Every extraction, review action and API push is logged with a timestamp, giving full traceability from source document to downstream system.
Timestamped
Traceable
Getting a signed contract into your ERP
Someone manually re-types the value, dates, and terms
Extracted and pushed via API automatically on execution
Reporting on total contract value
Not possible, because the data is locked inside hundreds of PDFs
Structured data available for BI reporting in real time
Extracting a custom field your business needs
Requires a developer to write a custom parsing script
Add the field to your schema in the no-code builder, done in minutes
Onboarding 500 historical contracts
Weeks of manual data entry by a temporary team
Bulk upload by ZIP or API, extracted and structured within hours
Low-confidence or ambiguous extraction
Wrong data silently enters your system with no flag
Routed to a human review queue before reaching downstream systems
Frequently asked questions
Common questions about document data extraction
How does contract data get into an ERP without manual entry?
Aviara Connect extracts structured data from a contract automatically upon ingestion using AI, applies a defined extraction schema, and pushes the resulting data to a connected ERP such as QuickBooks, SAP, or Oracle via API - either on request or automatically through a webhook the moment the data is ready.
What is the difference between OCR and AI-based document extraction?
Can I define custom fields to extract without coding?
Can multiple parties from different companies sign the same contract?
What happens if the AI is not confident about an extracted value?
Can I bulk import an existing contract portfolio?
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AI products for contracts, invoices and healthcare operations. Deployed by our engineers, in the cloud or on-premise.
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