Accounts Receivable Automation

Get paid faster, without chasing every invoice by hand

Aviara Connect runs the receivables workflow end to end: reminders that go out on time, an agent that chases overdue accounts and proposes payment plans, and incoming payments matched back to open invoices. Your team steps in only for the accounts that need a person, and your ERP stays the system of record.

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See the Workflow

The Receivables Pipeline

Four stages, one flow

Every open invoice moves through the same pipeline. Most collect themselves. Only the difficult accounts reach a person.

Issue and Track

Invoices are tracked against their due dates the moment they are raised, so nothing slips out of view.

Remind

Reminders go out on a schedule you set, before and after the due date, in your tone.

Collect and Negotiate

For overdue accounts, the agent chases and proposes a payment plan, escalating only when it needs a person.

How the Agent Work

Apply Cash

Incoming payments are matched to the right open invoices and written back to your ERP.

The process, in full

How the agents run it, end to end

Behind the four stages is a continuous loop between two agents. One owns the conversation with the customer, the other owns the decision, and a person approves the outcome.

Aviara AI, in the platform

Invoice Agent

Email Agent

Customer

Your team

Aviara AI

The contract becomes an invoice

Using the terms and billing schedule already held in the contract, the platform generates the invoice. Because contracts and invoices share one platform, the figures come straight from what was agreed, with no re-keying.

Invoice Agent

The Invoice Agent plans the collection

It reads the account and the customer's history and sets the reminder and follow-up strategy from your rules, before anything is even due.

Manual review

The Email Agent reaches out

When a reminder is due, the Email Agent sends it from the connected inbox, in your tone. It is the only agent that speaks to the outside world.

AI-monitored

Manual review

Invoice Agent

The customer replies, and the agents compare notes

The customer pays, asks for time, disputes a line, or goes quiet. The Email Agent interprets the reply and hands it to the Invoice Agent. This is where the two agents talk: one carries the conversation, the other makes the call.

Steps 3 and 4 repeat, day and night, until the account is settled

Invoice Agent

The Invoice Agent decides the next move

Chase again, propose a payment plan, or escalate to a person. Because it works around the clock, an overdue account in another time zone is followed up overnight, not next business day.

Aviara AI

Payment is confirmed and matched

When payment arrives, it is matched to the right open invoices, including partial payments, through cash application, so the account reflects reality.

Your Team

Ready for you to approve

Everything is prepared and waiting. A person reviews and approves the outcome, so the agents do the work and your team keeps control.

24 / 7

LIVE

The agents work continuously, across time zones, chasing overdue accounts, matching payments, and updating records while your team is offline. Continuous does not mean unsupervised. Nothing that touches money or a commitment is committed without a person approving it.

What Each Stage Does

The workflow in detail

Dunning that fits the customer

A blunt reminder schedule annoys good customers and lets difficult ones hide. Reminders here follow rules you set: cadence, tone, and escalation by customer, segment, or invoice age, so a reliable client and a chronic late payer are not treated the same way.

Dunning that fits the customer

A blunt reminder schedule annoys good customers and lets difficult ones hide. Reminders here follow rules you set: cadence, tone, and escalation by customer, segment, or invoice age, so a reliable client and a chronic late payer are not treated the same way.

Dunning that fits the customer

A blunt reminder schedule annoys good customers and lets difficult ones hide. Reminders here follow rules you set: cadence, tone, and escalation by customer, segment, or invoice age, so a reliable client and a chronic late payer are not treated the same way.

Scheduled reminders before and after the due date

Cadence and tone set per customer or segment

Escalation that steps up only when it needs to

INV-2231 · due in 3 days

Reminder queued

INV-2188 · 7 days overdue

Second notice sent

INV-2140 · 21 days overdue

Escalated to agent

Acme Corp · 45 days overdue

Chasing

Agent proposes: 3-month plan

Agent proposes:
3-month plan

Awaiting approval

Approved by AR Manager

Plan active

Collections and negotiation, handled

For accounts that will not settle on reminders alone, the agent opens a conversation, chases for payment, and proposes a payment plan for a slow payer. It carries the back-and-forth and escalates to your team only when a person is genuinely needed. Nothing is agreed without a person approving it first.

Collections and negotiation, handled

For accounts that will not settle on reminders alone, the agent opens a conversation, chases for payment, and proposes a payment plan for a slow payer. It carries the back-and-forth and escalates to your team only when a person is genuinely needed. Nothing is agreed without a person approving it first.

Collections and negotiation, handled

For accounts that will not settle on reminders alone, the agent opens a conversation, chases for payment, and proposes a payment plan for a slow payer. It carries the back-and-forth and escalates to your team only when a person is genuinely needed. Nothing is agreed without a person approving it first.

Chases overdue accounts and answers routine queries

Proposes payment plans within limits you define

Escalates to a person only when it has to

The full negotiation loop, and the human approval gate, are covered on the Invoice Agent page.

Cash application without the guesswork

When a payment arrives, someone usually has to work out which invoices it covers. Aviara Connect matches incoming payments to open invoices automatically, including partial payments and short-pays, flags deductions for review, and writes the applied cash back to your ERP.

Cash application without the guesswork

When a payment arrives, someone usually has to work out which invoices it covers. Aviara Connect matches incoming payments to open invoices automatically, including partial payments and short-pays, flags deductions for review, and writes the applied cash back to your ERP.

Cash application without the guesswork

When a payment arrives, someone usually has to work out which invoices it covers. Aviara Connect matches incoming payments to open invoices automatically, including partial payments and short-pays, flags deductions for review, and writes the applied cash back to your ERP.

Payments matched to the right open invoices

Partial payments and short-pays handled

Deductions flagged for a person to resolve

Applied cash written back to the ERP

Payment 84,000 received

Matching

Applied to INV-2188, INV-2201

Matched

Short-pay 2,000 on INV-2201

Flagged

Current

62%

1 to 30 days overdue

24%

60 days and over

Aging and DSO you can see

Who owes what, how overdue it is, and where the risk sits, in one view. Track days sales outstanding over time so the effect of tighter collections shows up as a number, not a hunch.

Aging and DSO you can see

Who owes what, how overdue it is, and where the risk sits, in one view. Track days sales outstanding over time so the effect of tighter collections shows up as a number, not a hunch.

Aging and DSO you can see

Who owes what, how overdue it is, and where the risk sits, in one view. Track days sales outstanding over time so the effect of tighter collections shows up as a number, not a hunch.

Live aging by customer and bucket

DSO tracked over time

Risk surfaced before it becomes a write-off

Chasing that protects the relationship

Firm on the invoice, careful with the customer

Collections that damage a good relationship cost more than they recover. The workflow is built to stay measured.

Proven in Production

Trusted where it matters

8,000+

daily users on a production deployment at NTPC

3 wks

Average time your legal team spends on a single renewal negotiation

AWS

Certified Build Partner, listed on AWS Marketplace

AWS

Certified Build Partner, listed on AWS Marketplace

62%

Of renewals happen at the same price as the prior term - no negotiation attempted

90%

contract drafting time reduction at Tate Law

90%

contract drafting time reduction at Tate Law

6+

Email threads per vendor before contract execution on average

Email threads per vendor before contract execution on average

15+

paying customers across India, the US, and the UAE

15+

paying customers across India, the US, and the UAE

$8K+

Estimated cost per vendor onboarding in legal and admin time

Estimated cost per vendor onboarding in legal and admin time

Common Questions

AR automation, answered

What does Aviara Connect AP automation actually cover?

The full payables workflow from intake to scheduling: invoices arriving by email or upload, line-level matching against POs and deliveries, approval routing by your rules, and bills written back to your ERP with payment timing set from vendor terms. The payment itself runs on your existing ERP and banking rails.

What does Aviara Connect AR automation cover?

Does the agent negotiate with customers on its own?

What is cash application, and how are partial payments handled?

Does Aviara Connect collect or process the payment?

How does it avoid annoying reliable customers?

Does it replace our ERP or accounting system?

Where to go next

Invoice Agent

The agent that runs the collections and negotiation loop, with a person approving every outcome.

AP Automation

The payables side of the platform: intake, matching, approvals, and scheduling.

Integrations

Every ERP, accounting platform, and feed Aviara Connect reads from and writes to.

Book a demo

See your receivables collect themselves

Bring your open invoice ledger. We will show you the reminders, the agent chasing overdue accounts, and cash applied back to your ERP.

Book a 30-minute demo →

Try Aviara Connect free

Cloud or on-premise · SOC 2 Type II in progress · Hosted in India, the US or the UK

Book a demo

See your receivables collect themselves

Bring your open invoice ledger. We will show you the reminders, the agent chasing overdue accounts, and cash applied back to your ERP.

Book a 30-minute demo →

Try Aviara Connect free

Cloud or on-premise · SOC 2 Type II in progress · Hosted in India, the US or the UK

Book a demo

See your receivables collect themselves

Bring your open invoice ledger. We will show you the reminders, the agent chasing overdue accounts, and cash applied back to your ERP.

Book a 30-minute demo →

Try Aviara Connect free

Cloud or on-premise · SOC 2 Type II in progress · Hosted in India, the US or the UK

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AI products for contracts, invoices and healthcare operations. Deployed by our engineers, in the cloud or on-premise.

AWS Build Partner · SOC 2 Type II in progress

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Overview

AP Automation

AR Automation

Invoice-PO Reconciliation

Invoice Agent

Email Agent

Document Extraction

Integrations

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Overview

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India HQ · A-57, Sector 136, Noida, UP 201301

US Office · 30 N Gould St, Sheridan, Wyoming 82801

sales@aviaralabs.com

+91 98713 02603

Refund Policy

Get paid faster, without chasing every invoice by hand

Get paid faster, without chasing every invoice by hand

The Receivables Pipeline

The Receivables Pipeline

Four stages, one flow

Issue and Track

Issue and Track

Remind

Remind

Collect and Negotiate

Collect and Negotiate

Apply Cash

Apply Cash

The process, in full

How the agents run it, end to end

The contract becomes an invoice

The contract becomes an invoice

The Invoice Agent plans the collection

The Invoice Agent plans the collection

The Email Agent reaches out

The Email Agent reaches out

The customer replies, and the agents compare notes

The customer replies, and the agents compare notes

The Invoice Agent decides the next move

The Invoice Agent decides the next move

Payment is confirmed and matched

Payment is confirmed and matched

Ready for you to approve

Ready for you to approve

24 / 7

What Each Stage Does

What Each Stage Does

The workflow in detail

A blunt reminder schedule annoys good customers and lets difficult ones hide. Reminders here follow rules you set: cadence, tone, and escalation by customer, segment, or invoice age, so a reliable client and a chronic late payer are not treated the same way.

A blunt reminder schedule annoys good customers and lets difficult ones hide. Reminders here follow rules you set: cadence, tone, and escalation by customer, segment, or invoice age, so a reliable client and a chronic late payer are not treated the same way.

A blunt reminder schedule annoys good customers and lets difficult ones hide. Reminders here follow rules you set: cadence, tone, and escalation by customer, segment, or invoice age, so a reliable client and a chronic late payer are not treated the same way.

When a payment arrives, someone usually has to work out which invoices it covers. Aviara Connect matches incoming payments to open invoices automatically, including partial payments and short-pays, flags deductions for review, and writes the applied cash back to your ERP.

When a payment arrives, someone usually has to work out which invoices it covers. Aviara Connect matches incoming payments to open invoices automatically, including partial payments and short-pays, flags deductions for review, and writes the applied cash back to your ERP.

When a payment arrives, someone usually has to work out which invoices it covers. Aviara Connect matches incoming payments to open invoices automatically, including partial payments and short-pays, flags deductions for review, and writes the applied cash back to your ERP.

Who owes what, how overdue it is, and where the risk sits, in one view. Track days sales outstanding over time so the effect of tighter collections shows up as a number, not a hunch.

Who owes what, how overdue it is, and where the risk sits, in one view. Track days sales outstanding over time so the effect of tighter collections shows up as a number, not a hunch.

Who owes what, how overdue it is, and where the risk sits, in one view. Track days sales outstanding over time so the effect of tighter collections shows up as a number, not a hunch.

Chasing that protects the relationship

Firm on the invoice, careful with the customer

Your tone, your rules

Your tone, your rules

Your tone, your rules

The agent proposes, you approve

Escalation when it matters

Proven in Production

Proven in Production

Trusted where it matters

Trusted where it matters

3 wksAverage time your legal team spends on a single renewal negotiation

AWS

AWS

90%

90%

15+

15+

Common Questions

AR automation, answered

What does Aviara Connect AP automation actually cover?

What does Aviara Connect AR automation cover?

Does the agent negotiate with customers on its own?

What is cash application, and how are partial payments handled?

Does Aviara Connect collect or process the payment?

How does it avoid annoying reliable customers?

Does it replace our ERP or accounting system?

Related

Where to go next

Invoice Agent

Invoice Agent

AP Automation

Integrations

See your receivables collect themselves

See your receivables collect themselves

3 wks

Average time your legal team spends on a single renewal negotiation