Accounts Payable Automation

Payables that run themselves, on top of your ERP

From the moment an invoice lands in the inbox to the moment its payment is scheduled, Aviara Connect carries the payables workflow: intake, matching, approval routing, and scheduling. Your ERP stays the system of record, and your team only touches the invoices that genuinely need judgment.

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See the Workflow

The Payables Pipeline

Four stages, one flow

Every vendor invoice moves through the same pipeline. Clean invoices flow straight through. Only exceptions stop for a person.

Tell Aviara Connect what you need. It generates a complete, policy-aligned contract draft using your own templates, past agreements, and defined legal rules -ready for review, not from scratch.

Intake

Invoices arrive by email or upload. The Email Agent extracts the detail and routes each document to the right workflow.

How intake works

Match

Each invoice line is reconciled against the PO and the goods received, with discrepancies flagged before approval.

The matching engine

Approve

Matched invoices route to the right approver by amount, vendor, or category, with everything they need attached.

Schedule

Approved invoices become bills in your ERP with payment timing set by your terms, ready for your payment run.

What Each Stage Does

The workflow in detail

Intake without inbox babysitting

Most AP delays start before processing does, in the inbox. The Email Agent monitors the finance mailbox, recognises invoices and POs as they arrive, extracts vendor, amount, and line detail, and files each document into the right workflow using what it already knows about that vendor.

Intake without inbox babysitting

Most AP delays start before processing does, in the inbox. The Email Agent monitors the finance mailbox, recognises invoices and POs as they arrive, extracts vendor, amount, and line detail, and files each document into the right workflow using what it already knows about that vendor.

Intake without inbox babysitting

Most AP delays start before processing does, in the inbox. The Email Agent monitors the finance mailbox, recognises invoices and POs as they arrive, extracts vendor, amount, and line detail, and files each document into the right workflow using what it already knows about that vendor.

Email and direct upload intake

Scanned and digital invoices, no templates to maintain

Vendor context applied automatically on arrival

Intake is covered in depth on the

Email Agent page.

invoice_4471.pdf received

Extracted

Vendor: Meridian Supplies

Recognised

Routed to: PO workflow

Done

Line 1 of 3: matched to PO-2211

Clear

Line 2 of 3: matched to PO-2211

Clear

Line 3 of 3: price above PO

Flagged

Matching before approval, not after payment

Every invoice line is checked against the purchase order and the goods actually received before it can be approved. Overbilling, duplicates, and billed-but-not-delivered are caught while they are still easy to fix, not discovered in a quarter-end audit.

Matching before approval, not after payment

Every invoice line is checked against the purchase order and the goods actually received before it can be approved. Overbilling, duplicates, and billed-but-not-delivered are caught while they are still easy to fix, not discovered in a quarter-end audit.

Matching before approval, not after payment

Every invoice line is checked against the purchase order and the goods actually received before it can be approved. Overbilling, duplicates, and billed-but-not-delivered are caught while they are still easy to fix, not discovered in a quarter-end audit.

Line-level invoice-to-PO matching

Delivery verification against goods receipts

Only genuine discrepancies reach a person

The full matching logic, tolerance rules, and discrepancy handling live on the Email Agent Page.

Approvals that route themselves

Approval rules follow your delegation of authority, not the other way around. Invoices route by amount, vendor, category, or entity, and every approver sees the invoice, the PO, the match result, and any flag in one view, so the decision takes a minute instead of an email chain.

Approvals that route themselves

Approval rules follow your delegation of authority, not the other way around. Invoices route by amount, vendor, category, or entity, and every approver sees the invoice, the PO, the match result, and any flag in one view, so the decision takes a minute instead of an email chain.

Approvals that route themselves

Approval rules follow your delegation of authority, not the other way around. Invoices route by amount, vendor, category, or entity, and every approver sees the invoice, the PO, the match result, and any flag in one view, so the decision takes a minute instead of an email chain.

Routing by amount thresholds, vendor, or category

Multi-step chains for higher-value invoices

Full context attached to every approval request

Every decision recorded in the audit trail

INV-4471 · under threshold

Auto-approved

INV-4488 · above 5 lakh

To: Finance Controller

INV-4490 · flagged variance

To: AP Manager

Bill created in QuickBooks

Synced

Terms: Net 30 · due 04 Aug

Scheduled

Credit memo CM-118 applied

Synced

Scheduling into the ERP, not around it

Approved invoices are written back to your ERP as bills, coded to your categories, with payment timing set from your vendor terms. Your payment run happens where it always has, in your ERP and your banking process, now fed with clean, validated bills.

Scheduling into the ERP, not around it

Approved invoices are written back to your ERP as bills, coded to your categories, with payment timing set from your vendor terms. Your payment run happens where it always has, in your ERP and your banking process, now fed with clean, validated bills.

Scheduling into the ERP, not around it

Approved invoices are written back to your ERP as bills, coded to your categories, with payment timing set from your vendor terms. Your payment run happens where it always has, in your ERP and your banking process, now fed with clean, validated bills.

Bills created or updated in the ERP automatically

Due dates set from vendor terms

Credit memos applied when discrepancies were confirmed

Aviara Connect does not move money; your rails do

Control, Not Just Speed

Automation your auditors will like

Faster payables only help if control gets stronger at the same time. Every step in the pipeline tightens it.

Tell Aviara Connect what you need. It generates a complete, policy-aligned contract draft using your own templates, past agreements, and defined legal rules -ready for review, not from scratch.

Evaluating Options?

See how Aviara Connect compares

Aviara Connect vs BILL

BILL is built to pay bills. Aviara Connect is built to check them first. An honest comparison for teams weighing both.

Aviara Connect vs Dext

Dext captures documents into the books. Aviara Connect reconciles what those documents claim. Where each fits.

Common Questions

AP Automation, Answered

What does Aviara Connect AP automation actually cover?

The full payables workflow from intake to scheduling: invoices arriving by email or upload, line-level matching against POs and deliveries, approval routing by your rules, and bills written back to your ERP with payment timing set from vendor terms. The payment itself runs on your existing ERP and banking rails.

Does it replace our ERP or AP process?

Does Aviara Connect make the payments?

How are approvals configured?

What happens to invoices without a PO?

How long does it take to go live?

Where to go next

Invoice-PO Reconciliation

The matching engine inside stage two: multi-stage logic, tolerances, and discrepancy resolution.

Invoice Agent

The agent that handles vendor outreach and dispute resolution, with a person approving every outcome.

Integrations

Every ERP, accounting platform, and feed Aviara Connect reads from and writes to.

See your payables run
the pipeline

Bring a week of real invoices. We will run them through intake, matching, and routing, and show you exactly which ones a person would have needed to touch.

Request a Demo

Book a Working Session

Payables that run themselves, on top of your ERP

Payables that run themselves, on top of your ERP

The Payables Pipeline

Four stages, one flow

Intake

Intake

Match

Match

Approve

Approve

Schedule

Schedule

What Each Stage Does

What Each Stage Does

The workflow in detail

Most AP delays start before processing does, in the inbox. The Email Agent monitors the finance mailbox, recognises invoices and POs as they arrive, extracts vendor, amount, and line detail, and files each document into the right workflow using what it already knows about that vendor.

Most AP delays start before processing does, in the inbox. The Email Agent monitors the finance mailbox, recognises invoices and POs as they arrive, extracts vendor, amount, and line detail, and files each document into the right workflow using what it already knows about that vendor.

Most AP delays start before processing does, in the inbox. The Email Agent monitors the finance mailbox, recognises invoices and POs as they arrive, extracts vendor, amount, and line detail, and files each document into the right workflow using what it already knows about that vendor.

Every invoice line is checked against the purchase order and the goods actually received before it can be approved. Overbilling, duplicates, and billed-but-not-delivered are caught while they are still easy to fix, not discovered in a quarter-end audit.

Every invoice line is checked against the purchase order and the goods actually received before it can be approved. Overbilling, duplicates, and billed-but-not-delivered are caught while they are still easy to fix, not discovered in a quarter-end audit.

Every invoice line is checked against the purchase order and the goods actually received before it can be approved. Overbilling, duplicates, and billed-but-not-delivered are caught while they are still easy to fix, not discovered in a quarter-end audit.

Approval rules follow your delegation of authority, not the other way around. Invoices route by amount, vendor, category, or entity, and every approver sees the invoice, the PO, the match result, and any flag in one view, so the decision takes a minute instead of an email chain.

Approval rules follow your delegation of authority, not the other way around. Invoices route by amount, vendor, category, or entity, and every approver sees the invoice, the PO, the match result, and any flag in one view, so the decision takes a minute instead of an email chain.

Approval rules follow your delegation of authority, not the other way around. Invoices route by amount, vendor, category, or entity, and every approver sees the invoice, the PO, the match result, and any flag in one view, so the decision takes a minute instead of an email chain.

Approved invoices are written back to your ERP as bills, coded to your categories, with payment timing set from your vendor terms. Your payment run happens where it always has, in your ERP and your banking process, now fed with clean, validated bills.

Approved invoices are written back to your ERP as bills, coded to your categories, with payment timing set from your vendor terms. Your payment run happens where it always has, in your ERP and your banking process, now fed with clean, validated bills.

Approved invoices are written back to your ERP as bills, coded to your categories, with payment timing set from your vendor terms. Your payment run happens where it always has, in your ERP and your banking process, now fed with clean, validated bills.

Control, Not Just Speed

Automation your auditors will like

Nothing paid unverified

Nothing paid unverified

Nothing paid unverified

Judgment where it belongs

A trail for everything

Evaluating Options?

Evaluating Options?

See how Aviara Connect compares

See how Aviara Connect compares

Aviara Connect vs BILL

Aviara Connect vs Dext

Common Questions

AP Automation, Answered

What does Aviara Connect AP automation actually cover?

Does it replace our ERP or AP process?

Does Aviara Connect make the payments?

How are approvals configured?

What happens to invoices without a PO?

How long does it take to go live?

Related

Where to go next

Invoice-PO Reconciliation

Invoice-PO Reconciliation

Invoice Agent

Integrations

See your payables run the pipeline

See your payables run
the pipeline