Buried
Commitments sit in signed PDFs that nobody opens again after signature
By hand
Trackers built in spreadsheets fall out of date as soon as a contract changes
Repeating
A yearly fee or quarterly report is easy to log once and easy to miss the second time
Unowned
When nobody is named as owner, everyone assumes someone else is handling it
The Obligations Agent sorts what it finds into four types, so each team sees the commitments it is responsible for.
SLA and performance
Service levels, uptime commitments, response times and the reports that prove them, in vendor and customer contracts.
Monthly uptime reports
Quarterly performance reviews
Incident response SLAs
Delivery and milestones
Deliverables, implementation milestones and acceptance dates set out in SOWs and project agreements.
Software delivery phases
UAT completion dates
Go-live milestones
Compliance and regulatory
Audit rights, certificate renewals, data handling commitments, filing deadlines and security reviews.
Annual security audits
Data retention compliance
SOC 2 certification renewals
Financial and invoice obligations
Payment schedules, invoice submission deadlines, penalty thresholds, credit note timelines and financial reporting commitments, including invoice-related obligations tied to your contracts.
Payment milestones
Invoice submission windows
Late payment penalty triggers
PO-linked invoice deadlines
Payment obligations sit next to your invoices
Payment milestones, invoice submission windows, late payment terms and PO-linked due dates are found the same way as SLA and delivery obligations. Because Aviara Contracts runs on the same platform as Aviara Invoices, finance and legal work from the same contract terms.
Stage 1
Find every obligation
1
Read the contract
Each contract is read when it is uploaded, emailed in or synced from Google Drive, SharePoint or Dropbox.
Automated
2
Link it to the clause
Every obligation is tied to the clause it came from and typed as payment, SLA, delivery, compliance or renewal, with a confidence score.
Automated
3
Your team accepts it
New finds wait in AI Suggestions. Accept, edit or reject each one. Nothing goes live until you do.
Decision 1
Stage 2
Give it an owner
4
Assign and set dates
Each obligation gets an owner and a due date, and a schedule if it repeats. The clause it came from stays one click away.
Reviewed by your team
Stage 3
Track it until it is done
5
See what is due
Pending, overdue and fulfilled counts across your contracts, with the clause behind every line. Overdue items stand out in red.
Automated
6
Close it out
When the work is done, it is marked fulfilled. Repeating obligations keep each date and its status separately.
Decision 2
Recurring obligations
A yearly fee is three dates, not one
Each occurrence tracked on its own
An annual payment in a three-year contract becomes three dated occurrences, each with its own status. Paid last year, overdue this year and coming up next year sit in one view.
Automated
Keeping a register of obligations
A spreadsheet that nobody updates, so obligations get missed
Obligations are found as each contract comes in and confirmed by your team into one live list
An SLA report is due
Remembered only when the other side asks for it
Listed with its due date and owner, and marked overdue the day the date passes
A yearly payment comes round again
Logged once in year one, then forgotten in year two
Each year is its own occurrence with its own date and status
Someone asks where a commitment came from
The team searches PDFs and email threads to find the clause
Every obligation links to the exact clause it came from
Responsibility for an obligation is unclear
“I thought someone else was handling this”, and the obligation falls through
Every obligation has a named owner and a due date
What is contract obligation management?
It means finding every commitment in your contracts, such as payments, SLA reports, deliveries, compliance filings and renewal notices, and tracking each one to its due date with a named owner. Aviara Contracts does this with COVA and the Obligations Agent, and a person confirms every obligation before it goes live.
Can Aviara Contracts track payment and invoice obligations?
How are obligations found in a contract?
Which systems does it work with?
How are recurring obligations handled?
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AI products for contracts, invoices and healthcare operations. Deployed by our engineers, in the cloud or on-premise.
AWS Build Partner · SOC 2 Type II in progress
Contracts
Overview
Redlining & Drafting
Vendor Onboarding
AI Search
Renewals
Obligations
eSign & eStamping
Insights & Opportunities
COVA
DPDP Readiness Check
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