Email Agent

Email Agent

Every Document and Reply comes through one Connected Inbox

Every Document and Reply comes through one Connected Inbox

The Email Agent is the single connected inbox for Aviara Connect. It monitors the inboxes you already use, understands every invoice, purchase order, contract, and reply that arrives, routes each to the right workflow, and is the only component that emails the outside world.

The Email Agent is the single connected inbox for Aviara Connect. It monitors the inboxes you already use, understands every invoice, purchase order, contract, and reply that arrives, routes each to the right workflow, and is the only component that emails the outside world.

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One door in, one door out, every exchange on the platform

One door in, one door out, every exchange on the platform

What it Handles

What it Handles

One inbox for everything the platform touches

One inbox for everything the platform touches

On both the contract side and the invoice side, the documents and replies that used to be sorted by hand arrive in one place, are understood, and are routed automatically.

Vendor Invoices

Vendor Invoices

Purchase Orders

Purchase Orders

Contracts and Change Orders

Contracts and Change Orders

Vendor & Customer Replies

Vendor & Customer Replies

Customer Payment Replies

Customer Payment Replies

Supplier Statements

Supplier Statements

Inbox to Workflow

How a document gets from the inbox to the right place

The same handling applies whether the email is a fresh invoice or a reply in an ongoing thread. The Email Agent reads it, understands it, and routes it, then leaves the decision to a person.

1

1

The Email Arrives

The Email Arrives

An invoice, purchase order, remittance, or a reply lands in the finance inbox the Email Agent monitors.

An invoice, purchase order, remittance, or a reply lands in the finance inbox the Email Agent monitors.

2

2

It Recognizes the Document

It Recognizes the Document

Invoice, purchase order, remittance advice, or a reply to a thread already in progress. It knows the difference.

Invoice, purchase order, remittance advice, or a reply to a thread already in progress. It knows the difference.

3

3

It Extracts the Detail

It Extracts the Detail

Vendor, amounts, line items, and any PO reference, from scanned or digital files, with no templates to maintain.

Vendor, amounts, line items, and any PO reference, from scanned or digital files, with no templates to maintain.

4

4

It Applies What it Already Knows

It Applies What it Already Knows

Prior context for that vendor is used to file the document correctly the first time, rather than starting from scratch.

Prior context for that vendor is used to file the document correctly the first time, rather than starting from scratch.

5

5

It Routes to the Right Workflow

It Routes to the Right Workflow

Reconciliation, AP, AR, or the Invoice Agent, depending on what the document is and what needs to happen next.

Reconciliation, AP, AR, or the Invoice Agent, depending on what the document is and what needs to happen next.

6

6

It Creates or Updates the Task

It Creates or Updates the Task

The task is prepared and waiting. It is created or updated only as your team approves, so nothing is actioned without sign-off.

The task is prepared and waiting. It is created or updated only as your team approves, so nothing is actioned without sign-off.

The Gateway for Every Agent

The Email Agent listens and speaks. The Invoice Agent decides.

Every agent in Aviara Connect works inside the platform. None of them contacts the outside world directly. When an agent needs to reach a vendor or a customer, it goes through the Email Agent, the one component connected to the inbox.

Receives

Receives

Receives

Everything coming in

New invoices, POs, and remittances

Vendor and customer replies to ongoing threads

Interprets each reply and hands the meaning to the Invoice Agent

Sends

Sends

Sends

Everything going out

Delivers the messages the Invoice Agent drafts

Reminders, disputes, and follow-ups, in your tone

The only component that emails the outside world

A single connected inbox means one controlled door to govern and audit

The full drafting and response-handling capability lives on the Invoice Agent and Email Agent pages.

A single connected inbox means one controlled door to govern and audit

Proven in Production

Proven in Production

Trusted where it matters

Trusted where it matters

8,000+

daily users on a production deployment at NTPC

8,000+

daily users on a production deployment at NTPC

8,000+

daily users on a production deployment at NTPC

AWS







Certified Build Partner, listed on AWS Marketplace

AWS

Certified Build Partner, listed on AWS Marketplace

AWS







Certified Build Partner, listed on AWS Marketplace

90%


contract drafting time reduction at Tate Law

90%

Contract drafting time reduction at Tate Law


Email threads per vendor before contract execution on average

90%


contract drafting time reduction at Tate Law

15+


paying customers across India, the US, and the UAE

15+

Paying customers across India, the US, and the UAE

Estimated cost per vendor onboarding in legal and admin time

15+


paying customers across India, the US, and the UAE

Common Questions

The Email Agent, answered

What does the Email Agent do?

It is the single connected inbox for Aviara Connect. It monitors the inboxes you already use, recognizes invoices, POs, contracts, remittances, and replies, extracts the detail, routes each to the right workflow, and prepares a task for your team to approve. It is also the only component that sends email out.

Is it the only connection to the outside world?

How does it decide where a document goes?

Does it send emails on its own?

Can it handle contracts as well as invoices?

Do we have to replace our email system?

Related

Where to go next

Invoice Agent

Invoice Agent

The agent that drafts vendor and customer messages and runs the human-in-the-loop loop the Email Agent delivers.

AP Automation

The payables workflow that intake feeds, from matching through approval and scheduling.

Invoice-PO Reconciliation

The matching engine that the invoices routed here are checked against.

Book a demo

See the inbox sort itself

Point us at a sample inbox. We will show you invoices, POs, and replies recognized, extracted, and routed, with a task waiting for your approval.

Book a 30-minute demo →

Try Aviara Connect free

Cloud or on-premise · SOC 2 Type II in progress · Hosted in India, the US or the UK

Book a demo

See the inbox sort itself

Point us at a sample inbox. We will show you invoices, POs, and replies recognized, extracted, and routed, with a task waiting for your approval.

Book a 30-minute demo →

Try Aviara Connect free

Cloud or on-premise · SOC 2 Type II in progress · Hosted in India, the US or the UK

Book a demo

See the inbox sort itself

Point us at a sample inbox. We will show you invoices, POs, and replies recognized, extracted, and routed, with a task waiting for your approval.

Book a 30-minute demo →

Try Aviara Connect free

Cloud or on-premise · SOC 2 Type II in progress · Hosted in India, the US or the UK

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