AI Search & Metadata Extraction

AI Search & Metadata Extraction

Find anything across
your contracts.
In seconds, not hours.

Find anything across
your contracts.
In seconds, not hours.

Onboard vendors in days,not weeks. Negotiatewithout the chaos.

Natural language search across your entire contract repository - with structured metadata extracted automatically on ingestion. Ask a question. Get a clause-cited answer. No more Ctrl+F through hundreds of PDFs.

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Live at NTPC - 8,000 users · 1.5GB+ docs

Live at NTPC - 8,000 users ·
1.5GB+ docs

SOC 2-aligned

API-based output

Aviara Connect - Contract Search

Aviara Connect - Contract Search

"Which vendor contracts have liability caps below $100K?"

"Which vendor contracts have liability caps below $100K?"

AI Search

4 Contracts Matched · Sorted by Risk Exposure

acme-technologies-msa-2024.pdf

Clause 9.1 - liability shall not exceed $50,000 under any circumstances, including indirect losses or consequential damages.

Below threshold · High risk · Expires Mar 2025

globaltech-vendor-agreement-2023.pdf

Section 7.4 - total liability capped at $75,000, reset annually. Excludes wilful misconduct claims.

Below threshold · Medium risk · Renews Jun 2025

Extracted metadata - acme-technologies-msa-2024.pdf

Counterparty

Acme Technologies Pvt Ltd

Contract value

$240,000 / year

Governing law

State of New York

Renewal date

15 Mar 2025

Notice window

60 days

The Problem

The Problem

"We have 800 contracts across 12 folders. When the CFO asks me which vendors have auto-renewal clauses, I spend 2 hours finding the answer manually."

"We have 800 contracts across 12 folders. When the CFO asks me which vendors have auto-renewal clauses, I spend 2 hours finding the answer manually."

"We have 800 contracts across 12 folders. When the CFO asks me which vendors have auto-renewal clauses, I spend 2 hours finding the answer manually."

Legal ops director, enterprise finance company

"Every time there's a dispute, we have to read the entire contract. There's no way to quickly find what the contract actually says about a specific scenario."

"Every time there's a dispute, we have to read the entire contract. There's no way to quickly find what the contract actually says about a specific scenario."

"Every time there's a dispute, we have to read the entire contract. There's no way to quickly find what the contract actually says about a specific scenario."

General Counsel, mid-market SaaS

"Our contract data is locked inside PDFs. We can't report on it, filter it, or push it into our ERP without someone extracting it manually."

"Our contract data is locked inside PDFs. We can't report on it, filter it, or push it into our ERP without someone extracting it manually."

"Our contract data is locked inside PDFs. We can't report on it, filter it, or push it into our ERP without someone extracting it manually."

Head of Procurement, manufacturing enterprise

The Cost of Unsearchable Contracts

The Cost of Unsearchable Contracts

2+ hrs


Average time to answer a cross-contract legal question manually

2+ hrs

Average time to answer a cross-contract legal question manually

2+ hrs


Average time to answer a cross-contract legal question manually

60%


Of contract data is never analysed after signing

60%


Of contract data is never analysed after signing

60%


Of contract data is never analysed after signing

1 in 3


Contracts contain at least one clause that deviates from standard policy

6+

Email threads per vendor before contract execution on average


Email threads per vendor before contract execution on average

1 in 3


Contracts contain at least one clause that deviates from standard policy

Seconds


How long the same search takes with Aviara Connect AI Search

$8K+



Estimated cost per vendor onboarding in legal and admin time

Estimated cost per vendor onboarding in legal and admin time

Seconds


How long the same search takes with Aviara Connect AI Search

Live Enterprise Deployment

Live Enterprise Deployment

How NTPC put 1.5GB of contracts on instant search

How NTPC put 1.5GB of contracts on instant search

Aviara Connect's vendor module works from both sides of the relationship. Your team gets structure and visibility. Vendors get a self-service portal so they stop chasing you for updates.

Tell Aviara Connect what you need. It generates a complete, policy-aligned contract draft using your own templates, past agreements, and defined legal rules -ready for review, not from scratch.

"The search agent has transformed how our teams access policy information - what used to take hours of manual searching now takes seconds. Finance, procurement, and HR teams across our organisation use it daily."

-Ranjana Hans, NTPC

NTPC - India's largest power generation company - deployed Aviara Connect's AI Search across their organisation. Over 1.5GB of internal policy documents, circulars, vendor contracts, and knowledge base articles are indexed and searchable in natural language by 8,000 employees across finance, procurement, and HR.

8,000+


Daily active users

8,000+

Daily active users

8,000+


Daily active users

1.5GB+


Documents indexed

1.5GB+


Documents indexed

1.5GB+


Documents indexed

3


Departments live

6+

Email threads per vendor before contract execution on average


Email threads per vendor before contract execution on average

3


Departments live

<5 sec


Average query time

$8K+



Estimated cost per vendor onboarding in legal and admin time

Estimated cost per vendor onboarding in legal and admin time

<5 sec


Average query time

Two Types of Search

Two Types of Search

Ask anything. Find it instantly.

Ask anything. Find it instantly.

Aviara Connect supports two complementary search modes - conversational natural language queries and structured filtered search - so different users can find information the way that works for them.

Tell Aviara Connect what you need. It generates a complete, policy-aligned contract draft using your own templates, past agreements, and defined legal rules -ready for review, not from scratch.

Natural language search

New contract
draft

Ask questions in plain English - exactly how you'd ask a colleague. Aviara Connect understands context, intent, and contract terminology, returning clause-cited answers rather than a list of documents to read.

"Which contracts expire in the next 90 days?"

"Show me all vendors where we have uncapped liability"

"What does our Acme contract say about IP ownership?"

"Which agreements allow auto-renewal without notice?"

Structured metadata search

New contract
draft

Filter and search by extracted metadata fields - counterparty, contract value, governing law, renewal date, payment terms, and any custom fields you define. Build saved views for recurring searches your team runs regularly.

Governing law = New York AND value > $500K

Renewal date between Jan–Mar 2025 AND auto-renew = yes

Contract type = MSA AND counterparty region = APAC

Notice window < 30 days AND status = active

Metadata Extraction

Metadata Extraction

Every contract indexed. Every field extracted automatically.

Every contract indexed. Every field extracted automatically.

When a contract is ingested into Aviara Connect - via upload, email, or bulk import - AI automatically extracts structured metadata and makes it searchable, filterable, and available via API. No manual data entry required.

Tell Aviara Connect what you need. It generates a complete, policy-aligned contract draft using your own templates, past agreements, and defined legal rules -ready for review, not from scratch.

Counterparty Data

Company name, registered address, signatory names, contact details, and company registration numbers extracted and structured.

Company name, registered address, signatory names, contact details, and company registration numbers extracted and structured.

Auto-extracted

Searchable

Key Dates


Effective date, expiry date, renewal date, notice window, payment due dates - all extracted and linked to renewal and obligation alerts.

Effective date, expiry date, renewal date, notice window, payment due dates - all extracted and linked to renewal and obligation alerts.

Date parsing

Alert-linked

Financial Terms

Contract value, payment terms, penalty clauses, liability caps, currency, and any financial escalation mechanisms extracted as structured fields.

Multi-currency

ERP-ready

Legal & Compliance Fields

Governing law, dispute resolution mechanism, jurisdiction, IP ownership, confidentiality duration, and force majeure terms extracted and structured.

Governing law, dispute resolution mechanism, jurisdiction, IP ownership, confidentiality duration, and force majeure terms extracted and structured.

Clause-level

Policy-checked

Custom fields: Define your own metadata fields beyond the standard set - industry-specific clauses, internal category tags, risk scores, or business unit codes. Every custom field is extractable, searchable, and API-accessible.

API-Based Output

API-Based Output

Extracted data flows into any downstream system

Extracted data flows into any downstream system

// GET /api/contracts/{id}/metadata

{

"contract_id": "ctr_8f2a91bc",

"counterparty": "Acme Technologies Pvt Ltd",

"contract_value": 240000,

"currency": "USD",

"effective_date": "2024-03-15",

"renewal_date": "2025-03-15",

"notice_window_days": 60,

"liability_cap": 50000,

"governing_law": "New York",

"payment_terms": "Net-30",

"auto_renewal": false,

"risk_flag": "liability_below_threshold"

}

// GET /api/contracts/{id}/metadata

{

"contract_id": "ctr_8f2a91bc",

"counterparty": "Acme Technologies Pvt Ltd",

"contract_value": 240000,

"currency": "USD",

"effective_date": "2024-03-15",

"renewal_date": "2025-03-15",

"notice_window_days": 60,

"liability_cap": 50000,

"governing_law": "New York",

"payment_terms": "Net-30",

"auto_renewal": false,

"risk_flag": "liability_below_threshold"

}

API-First Architecture

Your contract data, structured and ready for your ERP, CRM, or data warehouse.


Every piece of metadata extracted from your contracts is available via REST API as structured JSON - ready to ingest into QuickBooks, SAP, Salesforce, or any internal data pipeline. No manual export, no copy-paste, no data entry.

API-First Architecture

Your contract data, structured and ready for your ERP, CRM, or data warehouse.


Every piece of metadata extracted from your contracts is available via REST API as structured JSON - ready to ingest into QuickBooks, SAP, Salesforce, or any internal data pipeline. No manual export, no copy-paste, no data entry.

REST API

JSON output

Webhook support

Bulk export

Platform Capabilities

Platform Capabilities

Everything that makes your contract repository intelligent

Everything that makes your contract repository intelligent
Bulk Ingestion

Upload thousands of contracts at once via CSV, ZIP, folder sync, or API batch endpoint. All documents auto-classified, extracted, and indexed on ingestion - no manual processing required.

CSV / ZIP

API batch

Folder sync

Source Citation

Every search result and answer cites the exact clause and document it came from - so your team can verify instantly without opening the full contract.

Every search result and answer cites the exact clause and document it came from - so your team can verify instantly without opening the full contract.

Clause-level

Verifiable

Saved searches & views

Save recurring searches as views - "contracts expiring next quarter," "vendors with uncapped liability," "agreements governed by New York law" - accessible with one click.

Save recurring searches as views - "contracts expiring next quarter," "vendors with uncapped liability," "agreements governed by New York law" - accessible with one click.

Reusable

Shareable

Any document format

Processes PDFs, Word documents, scanned images (with OCR), and email attachments. Multi-lingual support - English, Hindi, Arabic, and more.

PDF · Word

OCR

Multi-lingual

Role-based access

Control who can search what - legal sees everything, finance sees financial terms, procurement sees vendor contracts. Granular permissions per team, user, or contract category.

Team-level

Clause-level

Always up to date

New contracts are indexed automatically on ingestion via email agent, upload, or API. Metadata updates propagate in real time - search results always reflect your current contract state.

Real-time index

Email agent

Before vs After

Before vs After

What changes for your legal and procurement team

What changes for your legal and procurement team

Scenario

"Which vendors have auto-renewal clauses?"
CFO asks "what's our total contractual liability
exposure?"
CFO asks "what's our total contractual liability exposure?"
Dispute arises - "what does the contract say
about X?"
Dispute arises - "what does the contract say about X?"
Pushing contract data into your ERP
Onboarding 500 historical contracts

Without Aviara Connect

Open 40 contracts one by one, search
manually - 2+ hours

Open 40 contracts one by one, search manually - 2+ hours

Legal team manually reviews all contracts
- takes days

Legal team manually reviews all contracts - takes days

Read the full contract, hope you find the
right clause

Read the full contract, hope you find the right clause

Manual data entry from PDFs - error-prone
and time-consuming

Manual data entry from PDFs - error-prone and time-consuming

Weeks of manual review and data entry

With Aviara Connect

Type the question - answer with clause citations in under 10 seconds
Run a metadata filter on liability_cap - aggregated view in seconds
Ask in plain language - clause-cited answer with exact document reference
API pulls structured metadata directly into your ERP on ingestion
Bulk upload via ZIP or API - all contracts indexed and searchable within hours

With Aviara Connect

See it in action

Ready to make your entire
contract repository searchable?

Ready to Transform


Your Customer
Management?

Book a 30-minute call. We'll show you a live search demo across a contract corpus from your industry - questions answered in seconds.

Enterprise AI company building production-grade AI products and custom AI systems for contracts, invoices, proposals, and complex business workflows.

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sales@aviaralabs.com

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