Document Extraction & API Ingestion

Document Extraction & API Ingestion

Your Contracts are full
of data. Stop typing it
into spreadsheets.

Draft contracts in minutes.
Redline without the back-and-forth.

Onboard vendors in days,not weeks. Negotiatewithout the chaos.

Aviara Connect extracts structured data from every contract and pushes it directly into your ERP, CRM, or data warehouse via API - no manual data entry, no re-keying numbers that already exist in a signed document.

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No-code schema builder

REST API + webhooks

SOC 2-aligned

Extraction pipeline - vendor-msa-acme.pdf

Obligations Requiring Attention
Contract
Contract

PDF ingested

PDF ingested

PDF ingested

AI extraction
AI extraction

Schema applied

Schema applied

Schema applied

Structred JSON
Structred JSON

Validated

Validated

Validated

Extracted Output

Counterparty

Acme Technologies Pvt Ltd

Contract_value

$240,000

effective_date

2024-03-15

payment_terms

Net-30

Pushed to

QuickBooks - vendor record updated

Salesforce - opportunity record synced

Data warehouse - row inserted, webhook fired

The Problem

"Every time we sign a contract, someone on my team manually re-types the value, dates, and terms into our ERP. It's slow and it's wrong half the time."

"Every time we sign a contract, someone on my team manually re-types the value, dates, and terms into our ERP. It's slow and it's wrong half the time."

"Every time we sign a contract, someone on my team manually re-types the value, dates, and terms into our ERP. It's slow and it's wrong half the time."

Finance Operations Lead, enterprise SaaS company

Finance Operations Lead, enterprise SaaS company

"Our BI team can't report on contract data at all - it's locked inside hundreds of PDFs. We're flying blind on total contract value and exposure."

"Our BI team can't report on contract data at all - it's locked inside hundreds of PDFs. We're flying blind on total contract value and exposure."

"Our BI team can't report on contract data at all - it's locked inside hundreds of PDFs. We're flying blind on total contract value and exposure."

Head of Analytics, financial services firm

Head of Analytics, financial services firm

"We reconcile numbers manually that already exist in a signed document. The data is right there - we just can't get it into the systems that need it."

"We reconcile numbers manually that already exist in a signed document. The data is right there - we just can't get it into the systems that need it."

"We reconcile numbers manually that already exist in a signed document. The data is right there - we just can't get it into the systems that need it."

Controller, manufacturing enterprise

Controller, manufacturing enterprise

The Cost of Manual Data Entry

4%


Average error rate in manually re-keyed contract data

4%

Average error rate in manually re-keyed contract data

4%


Average error rate in manually re-keyed contract data

3-5 hrs






per week manually transferring contract data into other systems

3-5 hrs






per week manually transferring contract data into other systems

3-5 hrs






per week manually transferring contract data into other systems

60%

Of contract data is never entered into any downstream system at all

6+

Email threads per vendor before contract execution on average


Email threads per vendor before contract execution on average

60%

Of contract data is never entered into any downstream system at all

Minutes


Time to onboard 500 historical contracts via bulk extraction

$8K+



Estimated cost per vendor onboarding in legal and admin time

Estimated cost per vendor onboarding in legal and admin time

Minutes


Time to onboard 500 historical contracts via bulk extraction

What Gets Extracted

What Gets Extracted

Standard fields out of the box.
Custom fields for your needs.

The same extraction engine that powers AI Search also structures your contract data for downstream systems - with a standard field set ready on day one, and unlimited custom fields you define.

Tell Aviara Connect what you need. It generates a complete, policy-aligned contract draft using your own templates, past agreements, and defined legal rules -ready for review, not from scratch.

Counterparty Data

Company name, registered address, signatory names, and contact details - structured and ready for CRM sync.

Key Dates

Effective date, expiry date, renewal date, and notice windows - mapped for downstream automation triggers.

Financial Terms

Contract value, payment terms, penalty clauses, and currency - ready to sync directly into your ERP or GL.

Custom Fields

Anything your business needs - internal category tags, business unit codes, risk scores, or industry-specific clauses.

No-code Schema Builder

No-code Schema Builder

Define exactly what you
want extracted. No engineering required.

Every business has different data needs by document type. Build a custom extraction schema in minutes - pick the fields you want, name them to match your internal systems, and the AI applies it to every matching document going forward.

Tell Aviara Connect what you need. It generates a complete, policy-aligned contract draft using your own templates, past agreements, and defined legal rules -ready for review, not from scratch.

No Engineering Effort

Build a schema in minutes. Apply it to thousands of documents.


Define custom extraction schemas for any document type - invoices, POs, lease abstractions, vendor agreements - without writing a single line of code. Once built, the schema applies automatically to every new document of that type.

No Engineering Effort

Build a schema in minutes. Apply it to thousands of documents.


Define custom extraction schemas for any document type - invoices, POs, lease abstractions, vendor agreements - without writing a single line of code. Once built, the schema applies automatically to every new document of that type.

No Engineering Effort

Build a schema in minutes. Apply it to thousands of documents.


Define custom extraction schemas for any document type - invoices, POs, lease abstractions, vendor agreements - without writing a single line of code. Once built, the schema applies automatically to every new document of that type.

Drag-and-drop fields

Per document type

Reusable schemas

Versioned

Schema builder - "Vendor MSA" document type

Schema builder - "Vendor MSA" document type

Contract Value

Currency

Renewal Notice Window

Number

Business Unit Code

Custom

Liability Cap

Currency

+

Add field

Add field

Add field

Bulk Ingestion

Bulk Ingestion

Onboard your entire contract backlog - not just new ones

You don't have to start from zero. Bring your existing contract portfolio into Aviara Connect and every document is extracted, classified, and structured on ingestion.

Tell Aviara Connect what you need. It generates a complete, policy-aligned contract draft using your own templates, past agreements, and defined legal rules -ready for review, not from scratch.

CSV / ZIP upload

Upload thousands of documents in a single ZIP or CSV manifest - all processed and structured automatically.

Folder sync

Connect Google Drive, SharePoint, or Box - new documents dropped into synced folders are ingested automatically.

API Batch Endpoint

Push documents programmatically via API batch upload - ideal for migrating from a legacy contract system.

Email Ingestion

The Email Agent automatically extracts and ingests contract attachments received in your connected inbox.

API Architecture

Extracted data flows into any downstream system

Sending a contract for signature isn't the end of your control over it. Track every action in real time, and recall or resend a document the moment something needs to change.

Tell Aviara Connect what you need. It generates a complete, policy-aligned contract draft using your own templates, past agreements, and defined legal rules -ready for review, not from scratch.

REST API + Webhooks

Pull on demand. Or get pushed to the moment data is ready.


Query extracted data anytime via REST API, or configure webhooks to push structured data to your systems the instant a document is processed - no polling required. JSON output maps cleanly into QuickBooks, SAP, Salesforce, or any internal pipeline.

REST API + Webhooks

Pull on demand. Or get pushed to the moment data is ready.


Query extracted data anytime via REST API, or configure webhooks to push structured data to your systems the instant a document is processed - no polling required. JSON output maps cleanly into QuickBooks, SAP, Salesforce, or any internal pipeline.

REST API

Real-time webhooks

JSON output

Bulk export

// POST webhook fired on extraction complete

{

"event": "document.extracted",

"document_id": "doc_8f2a91bc",

"schema": "vendor_msa",

"confidence_score": 0.98,

"fields": {

"contract_value": 240000,

"business_unit_code": "BU-042"

},

"needs_review": false

}

Platform Capabilities

Built for accuracy at enterprise scale

Confidence Scoring

Every extracted field carries a confidence score. High-confidence data flows straight through; low-confidence extractions are flagged for human review before being pushed downstream.

Per-field scoring

Auto-flagging

Human-in-the-loop Review

Low-confidence extractions route to a review queue instead of silently pushing incorrect data - your team confirms or corrects before it reaches your ERP.

Review queue

Correction loop

Schema Versioning

Update an extraction schema without breaking existing integrations - prior document extractions remain untouched, new documents use the updated schema.

Non-breaking

Version history

Multi-format, Multi-language

Processes PDFs, Word documents, and scanned images with OCR. Multi-lingual support including English, Hindi, and Arabic.

OCR

Multi-lingual

Pre-built connectors

Direct integration with QuickBooks, SAP, Salesforce, HubSpot, and common data warehouses - no custom middleware required for standard destinations.

ERP

CRM

Full Audit Trail

Every extraction, review action, and API push is logged with timestamp - complete traceability from source document to downstream system.

Timestamped

Traceable

Before vs After

What changes for your finance and ops teams

Scenario

Getting a signed contract into your ERP
Reporting on total contract value
Extracting a custom field your business needs
Onboarding 500 historical contracts
Low-confidence or ambiguous extraction

Without Aviara Connect

Someone manually re-types the value, dates, and terms

Not possible - data is locked inside hundreds of PDFs

Requires a developer to write a custom parsing script

Weeks of manual data entry by a temporary team

Wrong data silently enters your system with no flag

With Aviara Connect

Extracted and pushed via API automatically on execution
Structured data available for BI reporting in real time
Add the field to your schema in the no-code builder - done in minutes
Bulk upload via ZIP or API - extracted and structured within hours
Routed to a human review queue before reaching downstream systems

Frequently Asked Questions

Common questions about document data extraction

How does contract data get into an ERP without manual entry?

Aviara Connect extracts structured data from a contract automatically upon ingestion using AI, applies a defined extraction schema, and pushes the resulting data to a connected ERP such as QuickBooks, SAP, or Oracle via API - either on request or automatically through a webhook the moment the data is ready.

What is the difference between OCR and AI-based document extraction?

Can I define custom fields to extract without coding?

Can multiple parties from different companies sign the same contract?

What happens if the AI is not confident about an extracted value?

Can I bulk import an existing contract portfolio?

Related Modules

Document Extraction works with these modules

AI Search

The same extraction engine that structures data for downstream systems also powers natural language search across your contract repository.

See Module

Vendor Onboarding

Bulk ingestion is commonly used when onboarding a new vendor portfolio or migrating from a legacy contract management system.

See Module

Invoice-PO Reconciliation

Invoice and PO data extraction follows the same schema-based approach - structured for automated reconciliation against your ERP.

See Module

See it live

Ready to execute contracts
in days, not weeks?

Ready to Transform


Your Customer
Management?

Book a 30-minute call. We'll show you a live signing and eStamping workflow - multi-party, multi-jurisdiction, fully tracked.

Enterprise AI company building production-grade AI products and custom AI systems for contracts, invoices, proposals, and complex business workflows.

India HQ - A-57, Sector 136, Noida, Uttar Pradesh 201301
US Office - 30 N Gould St, Sheridan, Wyoming 82801

sales@aviaralabs.com

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