A self-service vendor portal and AI negotiation layer that brings structure, speed, and transparency to the most manual part of your procurement and legal workflow.
Self-service for vendors
SOC 2-aligned
Integrates with your ERP & CRM
Vendor Portal - Acme Technologies
Company registration & KYC
Completed
Document submission - GST, PAN, bank details
Completed
Contract review & negotiation
In review
eSign & execution
Pending
Open Negotiation Items
Payment Terms
Net-45 ↑ You proposed Net-30
Liability Cap
$500K ✓ Agreed
Termination Notice
Net-45 ↑ You require 30
Auto-renewal
Removed ✓ Agreed
The Problem
The Cost of Manual Vendor Onboarding
Drafts from your templates, your rules, your history
Centralised vendor registry with status, documents, and contract history
Configurable onboarding checklists - define what documents each vendor must submit
Automated reminders to vendors for missing documents or pending actions
AI flags compliance gaps - missing KYC, expired certifications, policy mismatches
Approval workflows routing vendor onboarding to legal, finance, and operations
Full audit log of every interaction, document, and contract version
Vendors handle their own onboarding - without emailing you
Secure portal with a unique vendor login - no account creation friction
Clear onboarding checklist showing exactly what's needed and what's been submitted
Document upload directly into the portal - GST certificates, bank details, KYC, references
Live contract review with the ability to raise negotiation points in context
Real-time status visibility - vendors see exactly where they are in the process
eSign directly from the portal - no need to print, scan, or email
From invite to executed contract - structured and tracked.
Every step of the vendor onboarding process runs inside Aviara Connect - no email threads, no spreadsheet trackers, no chasing.
Average vendor onboarding cycle with Aviara Connect:
3–5 business days vs the industry average of 3–5 weeks.
Step 1
Vendor Invite
Your team sends a portal invite. Vendor gets a unique secure link - no account setup required.
Automated
Step 2
Vendor completes structured registration - company details, tax IDs, bank information, certifications.
Self-service
Step 3
Vendor uploads required documents. AI validates completeness and flags missing or expired items.
AI validation
Step 4
Vendor reviews the contract, raises redline requests in context. AI assists your team with negotiation suggestions.
AI-assisted
Step 5
Configured approval chain routes the finalised contract to legal, finance, and procurement sign-offs.
Workflow
Step 6
Both parties sign directly in the portal. Contract indexed, vendor activated, obligations tracking starts.
eSign · eStamp
AI Negotiation
Negotiate faster.
Give ground strategically,not by default.
When vendors push back on contract terms, Aviara Connect's AI helps your team understand what's standard market practice, what's acceptable, and what's a genuine risk - so you negotiate from a position of knowledge.
AI negotiation assistant - payment terms counter-proposal
Vendor counter-proposal - Clause 5.1
Vendor is requesting Net-60 payment terms. Your contract specified Net-30.
"Net-60 is above market standard for this category. Suggest counter with Net-45 as a compromise - this is within your CFO's approved range and should close the deal."
Vendor counter-proposal - Clause 11.4
Vendor is requesting removal of your standard IP ownership clause for jointly developed tools.
"This is a high-risk ask - do not remove. Suggest a joint IP ownership clause with a pre-defined revenue share model if you want to meet them halfway."
Vendor counter-proposal - Clause 14.3
Vendor accepted your auto-renewal removal request without conditions.
"Accepted with no conditions - update clause status to agreed and move to next open item."
Evaluates each counter-proposal against your defined clause policy
Classifies vendor requests as acceptable, negotiable, or high risk
Suggests specific counter-positions based on market standards
Tracks what each vendor has accepted across your negotiation history
Flags when vendor terms deviate from your approved deal parameters
Full negotiation log for post-deal review and audit
Vendor Registry
A centralised, searchable vendor database with full profile history - documents, contracts, performance notes, and contact details - across all your vendors in one place.
Searchable
Full history
Configurable onboarding checklists
Define exactly what documents and approvals each vendor category needs - local suppliers, international vendors, regulated industries each get a tailored checklist.
Per-category rules
Custom fields
AI document validation
Automatically validates submitted documents for completeness, expiry dates, and policy compliance. Flags issues to vendors directly in the portal - reducing manual back-and-forth.
Auto-validation
Expiry tracking
Automated reminders
Configurable reminder sequences for missing documents, pending signatures, expiring certifications, and contract renewals. Vendors are nudged automatically - your team doesn't chase.
Configurable cadence
Email & portal
Vendor performance dashboard
Track vendor performance against contracted SLAs, delivery commitments, and payment terms. Aggregate view across your vendor portfolio with risk scoring and renewal recommendations.
SLA tracking
Risk scoring
Audit trail & compliance
Every action - document submission, negotiation exchange, approval decision, and contract version - logged with timestamps for compliance, audit, and dispute resolution.
Full log
Timestamped
Task
Requesting vendor documents
Vendor status visibility
Contract negotiation
Internal approvals
Vendor follow-up calls
Time to onboard a new vendor
Without Aviara Connect
Email chains, manual chasing, documents in
scattered inboxes
Spreadsheet tracker, "where are we
with this vendor?" Slack messages
Email redlines, version confusion, no
context on what to accept
Forwarded emails, unclear who has
approved what and when
10+ status-update calls per week from
vendors asking "where are we?"
3–5 weeks on average
