The Renewals Agent monitors your contracts, detects upcoming renewals, pulls vendor performance data, and drafts every negotiation email for you - ready to send with one click. You stay in control. The admin disappears.
Live at NTPC - 8,000 users · 1.5GB+ docs
SOC 2-aligned
API-based output
Renewals Agent - Activity Feed
Active
Email Agent detected renewal email from GlobalTech
Passed to Renewals Agent · 2 hrs ago
Done
Renewals Agent pulled GlobalTech SLA performance - 73% vs 90% contracted
Obligation data + invoice history analysed · 2 hrs ago
Done
Opening negotiation email drafted - requesting 15% price reduction + improved SLA terms
Awaiting your review before sending
Review & Send
Agent recommendation - GlobalTech MSA renewal
Based on 73% SLA compliance (vs 90% contracted) and pricing 28% above current market rate, the agent recommends renegotiating before renewal. Draft email requests: reduced pricing at $175K/yr and SLA improvement to 98.5% with penalty clauses.
Review & Send
Modify Draft
The Problem
The Cost of Unsearchable Contracts
Inbox Connected
Email Agent reads legal inbox
AI
Renewal Detected
Vendor email or date threshold
AI
Data Pulled
SLA, obligations,
market rate
AI
Draft Prepared
Opening negotiation email
AI
You Review & Send
Edit if needed, then send
HUMAN
Loop Continues
Agent handles each response
AI
You Approve Deal
Final terms approval card
HUMAN
Renewals Agent - Autonomous
Email Agent - Inbox Routing
Your team - two touchpoints only
legal@company.com
Email Agent connected
GT
RE: GlobalTech MSA - Renewal terms for 2025
Following up on our contract expiring March 15. We'd like to discuss renewal pricing..
Renewal
Email Agent routed to Renewals Agent. SLA data pulled. Draft negotiation email prepared and awaiting your review.
AC
Acme Technologies - Invoice #2847
Please find attached invoice for services rendered in January...
Invoice
Routed to Invoice Agent
PL
Partnership inquiry - potential new vendor
We'd love to explore a partnership opportunity with your team...
General
Detects renewal signals - vendor emails, expiry notices, auto-renewal warnings
Extracts attachments - contracts, amendments, and counter-proposals parsed automatically
Routes invoice emails to the Invoice Agent - no manual triage between contract and finance teams
Never sends, modifies, or deletes emails on your behalf - reads and routes only
Supports Gmail and Outlook via OAuth. Only reads emails - no write access. Inbox data is never stored or shared.
1
Renewals Agent
Renewal Detected - data pulled
The agent detects an upcoming renewal - either from a vendor email routed by the Email Agent, or from a contract date threshold in Aviara Connect. It immediately pulls the vendor's full performance record: SLA compliance rate, obligation completion history, invoice accuracy, and current contract value vs market rate.
Fully automated - no input needed
2
Renewals Agent
Opening Negotiation Position Drafted
Based on performance data and your organisation's renewal policy, the agent drafts an opening negotiation email. It includes a specific ask - price reduction, SLA improvement, or both - with the supporting evidence built into the email body. The draft is complete, professional, and ready to send.
Draft arrives in your review queue
3
Your Team - Touchpoint 1
You Review the Draft and Send
You receive the draft in your Aviara Connect review queue. Read it, edit the wording if needed, and click send. The email goes from your own email address - the vendor sees a normal email from your legal team, not an automated message. If you want to modify the negotiating position, edit the draft directly.
You send - always from your own address
4
Email Agent + Renewals Agent
Vendor Responds - agent reads and evaluates
The vendor's reply arrives in your inbox. The Email Agent picks it up, parses the counter-proposal or new terms, and passes it to the Renewals Agent. The agent evaluates the response: what did they accept, what did they counter, and is the counter-proposal within acceptable parameters?
Loop repeats until terms are agreed
5
Renewals Agent
Response Drafted - back to your review queue
The agent drafts the next response - accepting what's acceptable, countering what needs pushing back, and maintaining the negotiation position your team set. Each draft arrives in your review queue before it goes out. The negotiation log tracks every round so context is never lost between drafts.
Draft ready for your review
6
Your Team - Touchpoint 2
Final Terms - you approve the deal
When the negotiation reaches agreed terms, the agent surfaces a final approval card - showing exactly what was agreed, what changed from the original contract, and what the AI recommends. You approve with one click. The new terms flow directly into the redlining and eSign workflow to execute the renewed contract.
One approval - deal is done
Final approval - GlobalTech MSA renewal
Awating Approval
GT
GlobalTech Solutions
MSA · 3-year renewal · Renews 15 Mar 2025
Agreed terms vs prior contract
Contract value
$240K → $195K/yr
SLA commitment
90% → 98.5% with penalties
Term length
3 years → 2 years (break clause added)
Payment terms
Net-30 - unchanged
Auto-renewal
Removed
Agent recommendation: Accept. Savings of $45K/yr secured. SLA materially improved with enforceable penalties. Break clause added - low downside risk.
Approve Deal
Modify terms
Side-by-side comparison of prior terms vs negotiated terms - every change highlighted
AI recommendation with supporting rationale - not just a thumbs up, but the reason
Full negotiation log - every round of the conversation, visible and reviewable
Modify terms if needed before approving - the agent will redraft to reflect your changes
Once approved, the new terms flow directly into the
Redlining & Drafting module
to generate the renewed contract, then into
eSign
for execution.
Proactive renewal detection
Agent monitors both your inbox and your contract dates. Triggers on vendor emails and on configurable day thresholds - 90, 60, 30 days before notice window closes.
Inbox + dates
Configurable
Performance-based negotiation
Every draft is grounded in the vendor's actual SLA performance, obligation history, and invoice accuracy - not just gut feel. The agent builds the case for you.
SLA data
Evidence-based
Sends from your address
Every email the agent prepares is sent by you, from your own email address. Vendors receive a normal professional email - not an automated message with a third-party sender.
Your address
Professional tone
Full negotiation log
Every round of every negotiation is logged with the vendor response, the agent's analysis, and your approval decision. Instantly retrievable for audit or future reference.
Audit trail
Searchable
Configurable negotiation policy
Define your organisation's renewal policy - acceptable price ranges, minimum SLA thresholds, terms you never accept. The agent operates within your parameters automatically.
Policy-driven
Per-contract type
Connected to the full platform
Approved deals flow into Redlining & Drafting to generate the new contract, then into eSign for execution — the whole process stays inside Aviara Connect.
Redlining
eSign
Scenario
Vendor sends renewal email
Building the negotiation position
Managing the back-and-forth
Final renewal decision
Total legal team time per renewal
Without Renewals Agent
Legal team reads it, pulls contract manually, figures out what to respond
Someone manually pulls SLA reports, invoice history, and prior contract - takes hours
Each vendor response requires reading, analysing, drafting a reply - 2-3 hrs per round
Informal sign-off via email - no structured view of what was agreed or why
2–3 weeks of back-and-forth across scattered email threads
